Checklists in QVALON

Checklist builder

A user‑friendly interface for quickly creating checklists from scratch, importing existing ones, or using ready‑made templates from the system

• Create an unlimited number of checklists in the system
• Customize individual parameters for each template
• Require mandatory attachments in responses to ensure information quality and reliability
• Attach photo examples and instructions to questions
• Set a scoring calculation mode for each answer — a unified audit standard
• Create versions of a single checklist for different branches to assess compliance with corporate standards, accounting for regional specifics
• Add custom response options to checklists to monitor quality in atypical situations

The QVALON checklist builder lets you easily convert medical or technical regulations into a digital format to eliminate human error during inspections, detect even minor compliance issues, and speed up monitoring. AI assistants help quickly analyze service quality and customer experience at all levels.

Inspection calendar

A tool for planning, tracking status, and managing the inspection schedule in a single interface. Schedule inspections of facilities/stores/offices for legality, safety, compliance with internal rules, corporate standards, or other parameters.

• Assign inspections in the calendar to subordinates — convenient task distribution and planning
• Track completion status in real time — instant monitoring of all inspection stages
• Notifications — the alert system ensures that scheduled audits are conducted on time and properly, and that responsible parties don’t miss deadlines

Mobile inspections

A fully functional mobile app for conducting inspections with maximum convenience and quality control. Rapid audits are essential for ensuring service quality and safety, improving service efficiency, and managing risks.

• Attach photos, videos, and audio to each item
• Work offline with sync capabilities
• GPS tagging to confirm location
• Set deadlines for correcting identified issues

The mobile app turns your smartphone or tablet into a professional tool for documenting equipment condition or process quality.

AI Checklist Analyst

Artificial intelligence automatically generates a text report, adds photos of issues immediately after inspection completion, and handles routine report generation

• AI service generates an inspection report
• Adds photos of problem areas
• Maintains a consistent report style
• Export ready reports in various formats
• Automatically identify critical issues

Working with checklists in QVALON ensures plan compliance, improves operational process quality in institutions or stores, and helps keep everything under control. In particular, automated audits in production help ensure the safety of production buildings and storage facilities. Maintain compliance with corporate requirements at your sites using the AI Checklist Analyst.

Automatic task assignment for issues

The system automatically creates tasks to correct each issue identified in the checklist

• Automatic task assignment based on results
• Auto‑generate recurring inspections
• Monitor execution discipline

Inspection generation

Set the rules once — the system automatically creates all necessary inspections on schedule

• Automatically create inspections on schedule
• Smart distribution among auditors
• Account for staff workload and specialization

Auditor control

The service ensures information reliability by preventing uploads of outdated photos and tracking location

• GPS tracking of inspection location
• Protection against data falsification — prohibition of uploading photos and videos from the gallery
• Monitor inspection duration and conditions

Analytics and reporting

An analytics system with interactive dashboards for in‑depth analysis of inspection results

• Dashboard with key metrics and KPIs
• Comparative analytics across divisions, sites, and processes
• Trends in scores and issues with interval charts
• Employee rankings and inspector performance
• Flexible filters for detailed analytics
• Export reports to Excel for further analysis

Dialogues

Conduct full correspondence with all employees involved in the inspection process

• Reply to messages and comments in a single interface
• Attach photos or videos
• Communication history is saved

Additional checklist features

An extended set of tools for maximum flexibility, process control, standardization, and compliance with internal regulations

• Automatically group inspections by checklist categories
• Edit task deadlines by supervisors
• Prevent duplicate tasks for recurring issues
• Hide scores during inspection completion
• Support for Bluetooth devices
• ‘Date’ response type for automatic deadline verification
• ‘Number’ response type for automatic metric verification